This document forms a Data Sharing Agreement between Mega Seating Plan Ltd (we, our, us) and your school or other education establishment (you, your) for the transit and protection of your school MIS data. When you share data with Mega Seating Plan, it will be transferred via GroupCall Xporter and stored on our servers, located within European data boundaries. All personally identifiable data is encrypted. This agreement outlinse how Mega Seating Plan protects your data.

Transfer and Use of Personal Information

When registering for Mega Seating Plan's MIS link (provided by GroupCall Xporter), you will provide consent for us to transfer data within the agreed scopes. This consent is perpetual until either party withdraws it. When you revoke consent, we will cease transferring data from your MIS and delete all of your data that has been stored on our servers. This data deletion will include all student and class data imported from your MIS, but individual teacher user accounts may remain in place to allow their continued use of the Mega Seating Plan platform (with no MIS link). Deletion of data shall take place as soon as is practicable and no later than 72 hours from the withdrawal of consent. Withdrawal of consent does not necessarily terminate any commercial relationship between you and us, and you may continue to take advantage of other benefits of Mega Seating Plan Premium that do not require an MIS link.

Data transferred from your MIS and stored by Mega Seating Plan includes the following:

Data is stored in a common database. Access to student data (and the ability to decrypt it) is limited to the teacher of that class and other users that the teacher has explicitly agreed to share it with. Within Platinum schools, all seating plans are shared with all other users in that school (for the purpose of cover lessons and monitoring).


Support is available via an online support helpdesk. To provide this support, it may be necessary for us to sign in to Mega Seating Plan as one of your teachers, thus allowing us to see student data connected to that teacher.

Data Lifecycle

We will attempt to synchronise demographic/class data with your MIS (via GroupCall) at least every 24 hours. For those schools subscribing to the assessments add-on, assessment data synchronisation will be attempted weekly. Due to the nature of GroupCall's caching, some changes may take longer to propagate.

If a student is removed from a class on your MIS, at the next update this student's data will be deleted from Mega Seating Plan's servers.

Other documents

For further information, please refer to our privacy policy, data protection statement (including GDPR compliance) and terms of use.